AI Document Scanner: Get Bookkeeping Done in 10 Seconds

How the AI Document Scanner Works

The AI scanner in Facturino uses advanced artificial intelligence to transform your paper and digital documents into structured accounting records. The entire process is designed to be simple, fast, and accurate — even for users without technical experience. Here is the step-by-step scanning and automatic bookkeeping process:

1. 1

   Upload or Photograph a Document

   Upload a PDF, image, or photo of the invoice directly into Facturino. You can use a computer, tablet, or mobile phone. Supported formats include PDF, JPG, PNG, and HEIC. There is no size limit — the system processes multi-page documents as well.

2. 2

   AI Document Type Classification

   The artificial intelligence automatically recognizes the document type. The system distinguishes 7 types: incoming invoice, outgoing invoice, fiscal receipt, bank statement, tax form, contract, and other document. Classification accuracy exceeds 95% thanks to models trained on Macedonian documents.

3. 3

   Key Data Extraction

   AI analyzes the document content and automatically extracts all relevant fields: amount, date, VAT rate, supplier/client, invoice number, EDB, and EMBS. The system works with both Cyrillic and Latin documents and recognizes various Macedonian invoice formats.

4. 4

   Review and Verification

   Extracted data is displayed on a clear review screen where you can check and correct if needed. Fields that AI recognized with high confidence are marked green, while those with lower confidence are marked yellow — so you know exactly where to pay attention. This is the crucial human verification step.

5. 5

   One-Click Confirmation

   Once you confirm the data, a single click on the "Confirm" button creates a complete accounting record. The invoice is booked, the supplier is added (if new), VAT is calculated, and the transaction is recorded. The entire process averages 10 seconds from upload to completed bookkeeping.

6. 6

   Entity Created — Done!

   The new record is immediately available in the system. It can be an incoming invoice, expense, bank transaction, or other entity — depending on the scanned document type. The original document is automatically attached and linked to the created record for future audit reference.

What Can Be Scanned with Facturino

AI Document Hub is not limited to invoices alone. The system can process a wide range of business documents that Macedonian businesses and accountants encounter daily. 7 document types are supported for automatic processing and bookkeeping:

• Incoming invoices from suppliers — domestic and foreign, paper and electronic
• Outgoing invoices — verification and bookkeeping of your own invoices
• Fiscal receipts — receipts from stores, restaurants, gas stations
• Bank statements — automatic transaction recognition from bank statements
• Tax forms — VAT returns, annual tax forms, UJP documents
• Contracts — extraction of key terms, deadlines, and amounts from contracts
• Other business documents — quotes, orders, delivery notes, pro-forma invoices

Why AI Scanning Beats Manual Data Entry

Manual invoice entry is slow, error-prone, and expensive. AI scanning eliminates each of these problems. Here is a direct comparison between traditional manual bookkeeping and automatic AI bookkeeping in Facturino:

• Speed: 10 seconds with AI versus 15 minutes manually — 90 times faster
• Accuracy: AI + human verification eliminates virtually all errors, versus 3-5% error rate with manual entry
• Cost: Automated scanning saves 20-40 hours per month for a medium-sized business
• Consistency: AI always applies the same format and rules, without variations
• Traceability: Every scanned document is automatically archived and linked to the booking
• Accessibility: Scan from anywhere — office, home, or on the go via mobile

Document Security and Protection

We know that financial documents contain sensitive business information. That is why security is built into every aspect of AI Document Hub. All documents are encrypted in transit (TLS 1.3) and at rest (AES-256). Your data is stored on servers in the European Union, in compliance with GDPR regulations. Document access is controlled through multi-layer authentication and audit logs. No document is shared with third parties — AI processing happens in our private infrastructure, not through public APIs. Regular security audits ensure your data is protected by the latest standards.

• End-to-end encryption (TLS 1.3 + AES-256)
• Data stored in the EU, GDPR compliant
• Private AI infrastructure — no sharing with third parties
• Audit logs for every document access
• Automatic backups and disaster recovery

Get Started with AI Document Scanning

Sign up free on Facturino and try AI Document Hub with your invoices. The free plan includes scanning capability, while Standard and Business plans give you unlimited scanning and advanced features. No credit card needed to get started. If you are an accountant, our partner program gives you access to AI scanning for all your clients from a single console — free for partners.