Recurring Invoices: Automate Your Billing

What are recurring invoices?

A recurring invoice is an invoice that is automatically generated at a set time interval — weekly, monthly, quarterly, or annually. Instead of manually creating a new invoice each time a client needs to pay, the system does it automatically. This is especially useful for businesses with predictable revenue streams: SaaS companies, accounting firms, digital marketing agencies, maintenance companies, property rentals, and consulting services with retainer agreements.

Benefits for your business

Automating your invoicing process brings multiple benefits that directly impact your cash flow and team efficiency.

• Time savings — Eliminate hours of manual work every month. Invoices are created and sent without your intervention.
• Fewer errors — Automatic generation eliminates data entry mistakes, incorrect amounts, and forgotten line items.
• Better cash flow — Invoices arrive on time, every month, which means faster payments and predictable revenue.
• Professional image — Clients receive consistent, well-formatted invoices on a precisely defined schedule.
• Automatic reminders — Facturino can send a reminder if an invoice is not paid by the due date.
• Reduced late payments — With automatic reminders and clear deadlines, clients pay on time.

Which businesses benefit most?

While recurring invoices are useful for any business, some industries have a particular need for them.

• SaaS and software companies — Monthly or annual subscriptions for software licenses.
• Accounting firms — Monthly packages for bookkeeping services at a fixed price.
• Agencies and consultants — Retainer agreements for marketing, design, or legal services.
• Rentals — Monthly billing for office space, warehouses, or equipment.
• Maintenance services — Monthly contracts for IT support, cleaning, or security.
• Fitness centers and clubs — Memberships billed on a monthly or annual basis.

How to set up recurring invoices in Facturino

1. 1

   Create an invoice template

   Select the client, add line items with prices and VAT rate. This template will serve as the basis for each automatically generated invoice.

2. 2

   Set the frequency

   Choose how often the invoice should be generated: weekly, monthly, quarterly, or annually. Set a start date and optionally an end date.

3. 3

   Configure reminders

   Enable automatic reminders for unpaid invoices. You can set reminders for 3, 7, and 14 days after the payment due date.

4. 4

   Activate and monitor

   Once you activate the recurring invoice, Facturino will automatically generate and send invoices at the set interval. Monitor the status in your dashboard.

Managing late payments

Late payments are one of the biggest challenges for small businesses. Facturino helps you minimize them through several mechanisms. Automatic reminders are sent by email when an invoice is due but unpaid. You can set up a series of reminders — the first after 3 days, the second after 7 days, and a final one after 14 days. Additionally, each invoice has a clearly marked due date and status (paid, unpaid, overdue). The dashboard shows you an overview of all overdue invoices for quick action.